Microsoft announced the availability of a new Office 365 datacenter region in Canada this May. Canadian organizations now have the option to move their Office 365 core data (Exchange Online, SharePoint Online, etc) back to Canada. This option is available until October 31, 2016, and can be done by simply sending the request from your Office 365 portal. Here are the steps and we have done this for all of our Office 365 clients.
Login Office 365 portal as global admin | Settings | Organization Profile | Data Residency Options | Edit | switch to Yes and save
Then Microsoft will look after the rest. The data move process will be completed by Nov 1, 2018. This process will be running in the back end with minimal impact. Once it is done, Microsoft will post a message on O365 portal.
Keeping data in Canada is always our first option if we can choose for our clients. 10 years ago, Canada has enacted rigid privacy laws that are compliant with the privacy laws in the European Union. Canadian and European companies which host in the United States, may be breaking the law if private information is not adequately protected.
The same is true if private information is made subject to American laws like the Patriot Act by hosting this information in the U.S. As a result, hosting in Canada means private information is more effectively and consistently safeguarded legally than if it would be in the United States.